Documentation Request - E.G.S. Shipping Agency Co.

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Tel:0212 251 41 99
egs@egsshipping.com
Egs Shipping
Fax:0212 252 55 78

Documentation Request

Before your passage to Turkish straits ; Please fax/email us the followings ASAP : egs@egshipping.com
- Register Certificate
- ITC (1969)
- Class Certificate (All pages)
- P&I Club Certificate of Entry
- Crew List

Any change on SP-1 report must be updated immediately thru the ship agent.
Ship masters must submit SP-2 report to VTSC 20 nm and then 5 nm prior to the entry into Istanbul and Canakkale Straits on VHF.
SP 2 REPORT FORM:
Designator Designator
A SHIP'S NAME, CALL SIGN, FLAG, IMO NO, MMSI NO
D SHIP'S POSITION (BEARING AND DISTANCE)
H DATE AND TIME OF ENTRY INTO THE TURKISH STRAITS
J REQUEST PILOT (YES OR NO) ISTANBUL STRAIT / MARMARA SEA / CANAKKALE STRAIT
T SHIP'S AGENT / REPRESENTATIVE
Q DEFECTS/DAMAGE/DEFICIENCIES/OTHER LIMITATING REASONS
Reference points for position "D":
Turkeli Lighthouse Position : 41° 14.10' N / 029° 06.70' E
Ahirkapi Lighthouse Position : 41° 00.40' N / 028° 59.20' E
Gelibolu Lighthouse Position : 40
° 24.60' N / 027° 41.00' E
Mehmetcik Lighthouse Position : 40
° 02.70' N / 026° 10.50' E

Position Report
Vessels  20 meters in length and over that will enter the Straits of Istanbul  and Canakkale, when within 5 nautical miles from the entry to the  Strait, shall provide a Position Report containing information  identifying themselves to the TSVTS sector at the entry.

POSITION REPORT FORM:
Designator Information Required
A SHIP'S NAME
D POSITION
Call Point Report
Vessels  20 meters in length and over in passage through the Istanbul and  Canakkale Straits, should provide the Call Point Report via VHF/RT, to  the concerned TSVTS sector, at the positions designated. These positions  are the entry and exit points of the TSVTS. Furthermore, vessels should  provide this report via VHF/RT channel to the new sector at each change  of sector.

CALL POINT REPORT FORM:
Designator Information Required
A SHIP'S NAME
D POSITION
Vessel  must be at the entrance of both straits exactly on the time given and  scheduled by VTSC. Otherwise, passage of your vessel may be postponed by  VTSC, which will cause delay on your passage and possible fine issued  by VTSC.

Position of the vessel must be updated to VTSC sector by sector as details given below:
Sector Name and sign VHF Channel

* Dardanelles (From South to North) (From North to South visa-versa);
Sector Kumkale Ch . 13
Sector Nara Ch . 12
Sector Gelibolu Ch . 11

* Bosphorus (From South to North) (From North to South visa-versa);
Sector Marmara Ch . 14
Sector Kadikoy Ch . 13
Sector Kandilli Ch . 12
Sector Turkeli Ch . 11
Please refer your navigation charts and TSVTS Guide for sector limits.
General Calling channel of VHF : CH : 16
Transit Pilot Channel : CH : 71
Meteorological Purpose : CH : 67
Agent contact : CH : 16
Pilot Boarding Points :
Please  refer to the international charts and TSVTS Guide for pilot boarding  points. We also recommend you to contact both VTSC and pilots on VHF to  get the correct pilot boarding position, which may be changed depending  on the current weather and traffic condition thru Turkish Straits. Due  to safety of the pilots, pilot station to be contacted how to arrange  the boarding of the pilots. Customary practice, if vessel’s freeboard  exceeds more than 9 m, ship must prepare the combination of  accommodation & pilot ladder, otherwise pilot may refuse to board on  board.
Anchorage positions to be determined by VTSC. Therefore all  masters must inform all anchorage movements to the related VTSC at least  one hour prior to action. Please keep into consideration following  important point when drop anchor at Istanbul roads.

WHEN THERE IS  BUNKER SUPPLY OR DE-SLOPPING ETC, THE VTS KADIKOY SECTOR TO BE INFORMED  AT LEAST ONE HOUR PRIOR TO TANKER ANCHORAGE AREA “C” (CHARLIE) FOR  PRE-ARRIVAL INFORMATION AND BUNKERING ETC DETAILS. THEREFOE IT IS  ESSENTIAL VESSEL TO DROP ANCHOR ONLY AT LOCATION GIVEN BY THE VTS  SECTOR. KINDLY PAY SPECIAL ATTENTION TO “C5” (CHARLIE 5) AS SHOWN DEPTHS  IN MANY MAJOR CHARTS DIFFERENT THAN THE PRESENT DRAFT WHICH CAUSED SOME  VESSELS GROUNDED IN THE PAST. ALSO UTMOST ATTENTION TO BE PAID TO THE  OTHER VESSELS AT THE ANCHORAGE AREA SINCE THE ANCHORAGE AREA IS OPEN TO  WIND THAT MAY CAUSE COLLUSION RISK WITH OTHERS.

ALSO PLEASE BE ADVISED OF THE FOLLOWING IN RESPECT OF PILOT LADDER USAGE:
-ALL  PARTIES ATTENTION IS DRAWN TO PAY UTMOST ATTENTION TO COMPLY WITH THE  REQUIREMENTS OF SOLAS REGULATION 23 AS WELL AS THE IMO RESOLUTION A.889  (21) ON PILOT TRANSFER ARRANGEMENTS, TO IMPROVE THE LEVEL OF SAFETY AND  PREVENT FURTHER ACCIDENTS.
-IN PARTICULAR, SHIPOWNERS, SHIPMANAGERS  AND SHIP AGENTS ARE ADVISED TO REMIND ALL SHIPS ONCE MORE FOR STRICT  COMPLANCE WITH SOLAS REGULATION 23 AND IMO RESOLUTION A.889 (21) IN  ORDER TO ENSURE THAT ALL THE IMO REQUIREMENTS REGARDING THE PILOT LADDER  CONSTRUCTION, TEST, MATERIAL, MAINTENANCE, STOWAGE AND RIGGING ARE  BEING COMPLIED WITH.

Overtaking:
Vessels shall not  overtake another vessel in both straits unless there is an absolute  necessity, which must be reported to the related VTSC by the masters to  get permission prior to commencement of overtaking. We recommend masters  to inform the overtaking to VTSC in English to avoid any confusion  between pilots and VTSC by talking in Turkish Language.

Sanitary Inspection:
Sanitary  inspection takes place at the entrance of Dardanelles (from south to  north voyage), and at the entrance of Bosphorus (From north to south  voyage). Sanitary Inspection takes only couple of minutes and vsl must  slowdown during the sanitary clearance and following documents must be  prepared in advance.
1- Copy of International Tonnage Certificate (1969) (1 set)
2- Ship Sanitation Control Certificate (1 set)
3- Crew list (2 sets)
4- Maritime Declaration of Health (1 set)
5- Copy of the ship registry certificate (1 set)
6- Medical certificate (if any) (1 set)
7- Last Port Clearance and last 10 port calls list (1 set)
8- Cargo manifest (2 sets)

Important  : It is kindly requested that one authorized crew must be ready at the  gangway with the above listed document copies and ship’s stamp to sign  the clearance for sanitary inspection.
Failing to meet the sanitary  inspection requirements/documentation/false declaration and even keeping  sanitary boat waited for docs/formalities etc, vsl will be charged  fines(*) by local authorities.
(*) if vessel is not ready and causes  delay/wait for sanitary boat for documentation and formalities (even  10-15 min.), sanitary boat might leave the vsl without completion of  inspection/formalities and authorities charge penalty/fines 4 times  higher than free pratique sanitary dues.
FYI, sometimes sanitary  department may not board the vessel with some reasons including dense  workload or emergency causes, in that case, your sanitary inspection to  be done during your southbound passage at the entrance of Bosphorus.
Sanitary Department VHF Channel : 16
In case of need, please contact either the agent or VTSC for further information.
We  also strongly suggest the masters to follow up the instructions of  sanitary inspectors, and sanitary inspection boats especially at the  entrance of both straits. Otherwise it may cause unnecessary fines to  the vessels that obligatory to pay to the local authorities.
In the  past we observed some confusion between pilots and sanitary officers,  that may create some trouble to the ship, in return as the official  fine. Therefore, we request all the masters to contact related VTS  Centers, and Sanitary dept, to be sure about the clearness of the orders  from the pilots.
Sanitary Department also fines the vessel that do  not hoist the yellow flag during daylight and not showing red(up) &  white (below) lights before inspection boats come on board for the  pratique. The ships are required to turn of red+white

AIS System:
According  to SOLAS Section 5, Regulation No:19, Article No:2.4, All vessels must  have AIS (Automatic Identification System) on board and working properly  all the time providing correct info to the authorities. Otherwise VTSC  will not allow vessel to enter the Turkish Straits. Therefore we  recommend that AIS must be "ON" all the time during passing thru Turkish  Straits, and in Turkish Territorial Waters which is controlled by VTS  Centers. Otherwise Local authorities may fine and delay those vessels  that fail to fulfill the SOLAS.
If there is any failure of AIS system please inform us 48hrs advance or latest by Sp1 report.

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